Leave of Absence

Any absence cumulative to four days or more will trigger the question of FMLA designation.  If you are absent for four days or more, please contact the Director of Human Resources for the next steps to determine if you qualify for FMLA.  The district is responsible for designating FMLA when made aware of an FMLA qualifying reason.

Pursuant to the requirement of the Family and Medical Leave Act, and according to federal regulations, employees are provided with up to twelve (12) work weeks of job-protected leave to all eligible staff members for the following reasons: 
 
- The birth or care of the staff member’s child. 
- The adoption or foster care of the staff member’s child. 
- The care of a spouse, child, or parent if such individual has a serious health condition. 
- A serious health condition of the staff member which disables him/her from performing the functions of his/her position. 
 
Staff members must complete the appropriate Frontline forms to provide notice of FMLA. All unpaid FMLA requires approval from the Board of Education.   

The first day of absence for your personal illness or due to the birth of a child will trigger the start of FMLA, concurrently with Parental Leave.   

Form: FMLA Employee’s Family Member’s Serious Health Condition WH-380F 

Form: Employee Notification of Medical Absence/FMLA 

To find a form go to Frontline Central - My Forms - Forms I Can Start - Search

The Board of Education must approve all requests for unpaid Leaves of Absences.  

The Personal Illness Reporting Form - LOA must be completed to request any Leaves of Absence that do not qualify for FMLA.   

Form: Personal Illness Reporting Form – Long Term LOA 

To find a form go to Frontline Central - My Forms - Forms I Can Start - Search

Employees will receive leave with pay for jury duty service, minus any fees or pay received for such service. Employees are required to submit a Jury Duty form upon first notice of Jury Duty and again when Jury Duty is complete via Frontline Central. 

Form: Notification of Jury Duty Service

To find a form go to Frontline Central - My Forms - Forms I Can Start - Search

Military leave will be granted to any teacher who is required to serve in any branch of the armed forces of the United States.  Any employee called to active duty is required to complete the Notification of Military Leave form in Frontline Central. 

Form: Notification of Military Leave 

To find a form go to Frontline Central - My Forms - Forms I Can Start - Search

A sick leave bank has been established to cover the needs of teachers with limited sick leave for long-term disabling or continuing illness. BTA members may contribute part of their sick leave for their fellow teachers. The sick leave bank is maintained with a balance of a maximum of 1,000 days. Contributions ordinarily shall be made between October and no later than June 1. The bank is administered jointly by the Administration and the Association.  

To donate sick leave days to the sick leave bank, please complete the Sick Leave Bank Donation form.

Form: Sick Leave Bank Donation

If you need to borrow from the sick leave bank, please first speak with Human Resources and a BTA representative.  You will then be advised to complete the Sick Bank Request (BTA) form.

Form: Sick Bank Request (BTA) form.

As a Briarcliff employee you may use: 

• Up to 40 Days of Paid Parental Leave accessing your personal illness days
• Up to 12 weeks of FMLA (runs concurrently with Paid Parental Leave)

Parental Leave Notification Timeline 

1. As Soon As Possible: Notify the district of the anticipated birth or adoption date by scheduling an appointment with the Director of HR. 
2. Immediately Following Birth or Adoption: Inform the district of the actual date of birth or adoption. 

Form: Parental Leave/FMLA (non-BTA)  

To find a form go to Frontline Central - My Forms - Forms I Can Start - Search

As a member of the BTA, you are entitled to: 

• Up to 40 Days of Paid Parental Leave 
• 18 Months of Unpaid Childcare Leave per child 

Paid Parental Leave (First 8 Weeks) 

• You may utilize up to 40 personal illness days (approximately 8 weeks) for paid parental leave. 

Unpaid Childcare Leave 

• At the conclusion of paid leave, you can apply for Unpaid Childcare Leave for up to 18 months. 

Health Benefits 

• Members can access health benefits for up to 20 weeks from the start of parental and/or childcare leave. After 20 weeks, members may continue coverage through COBRA. 

Parental Leave Notification Timeline 

1. As Soon As Possible: Notify the district of the anticipated birth or adoption date by scheduling an appointment with the Director of HR. 
2. Immediately Following Birth or Adoption: Inform the district of the actual date of birth or adoption. 
3. Before Expiration of 40 Days of Paid Parental Leave: Indicate if you intend to take Unpaid Childcare Leave following the paid period. 
4. By February 1st: Notify the district of your intention to return for the upcoming school year. 

Note: All types of leave run concurrently with any applicable leave under the Family and Medical Leave Act (FMLA), which provides eligible employees with up to 12 weeks of job-protected leave and continued health coverage. For more information, visit DOL - FMLA. 

Form: Parental Leave/FMLA (BTA) 

To find a form go to Frontline Central - My Forms - Forms I Can Start - Search